Feeport OÜ privacy policy

Who we are

Registry code 16162897
Address Kesk-Sõjamäe 10a, 11415 Tallinn
E-mail business@feeport.eu
Phone +372 546 26 595

Feeport values highly your privacy and does its best to protect your personal data that has become known to Feeport. Hereby Feeport gives you an overview about which personal data and on which purpose Feeport processes and what are your rights concerning your personal data.

What personal data is Feeport processing?

Feeport would like to explain that “personal data” is any information relating to a natural person (identified or identifiable).

Such personal data is: name; e-mail address; contact address; phone number; information about ordered goods; signature; place of employment; language skills and preferences; special categories of personal data, collecting of which is not the purpose of Feeport, but about which Feeport might learn due to client or cooperation relationship; other personal data that Feeport is not purposefully collecting, but which might become known to Feeport due to various communication ways.

Where does Feeport get personal data from?

Feeport gets the above-described data through different legal sources. We get data from you, from your employer or our clients and service provider or cooperation partner, or through public records such as a business register.

On what purposes does Feeport process personal data?

Feeport follows the purpose limitation while processing your personal data. This means that Feeport collects personal data for predetermined and legal purposes and does not process the data in a way, which is in contradiction with these purposes. The purposes for data processing are: provision of smart and secure customs clearance software platform x7trade; settling claims; marketing activities, e.g. sending ads and offers; archiving; fulfilling obligations deriving from the law.

On which legal basis does Feeport process personal data?

While processing personal data, Feeport follows the principle of lawfulness. It means that Feeport processes personal data if there is a legal basis for such action. Feeport processes your personal data based on one or more of the following legal basis: contract negotiations and fulfillment of the contract; legitimate interests of Feeport, incl. protection of people and assets; fulfillment of an obligation deriving from the law.

Feeport needs to process your personal data to negotiate and fulfill contracts. It is not possible to negotiate a contract or to enter into and perform a contract without processing your personal data. As the processing of personal data is governed by the principle that personal data is processed only to the extent necessary for the purpose of the processing, then Feeport processes personal data which is necessary to sign and fulfill the specific contract.

Feeport processes personal data based on its legitimate interests. The legitimate interests of Feeport are foremost: improving and developing of services; improving the selection of services and client and cooperation relationships; as well as the protection of people and assets. At the same time, it is necessary to settle claims and reclamations. Feeport keeps in mind data minimization while processing data based on legitimate interest. For that reason, Feeport processes only relevant personal data taking into account the specific purpose of processing.

Feeport is obliged to process your personal data to fulfill obligations deriving from the law. This means that the processing of your personal data is not a wish of Feeport, but rather an obligation, that derives directly from applicable law.

To whom Feeport forwards personal data?

In addition to Feeport, your personal data may be processed by processors. Processors are mainly persons who support the activities of Feeport, by offering services. Such services are handling e-mail, webpage and servers and client- and sales software; IT support and accounting services; other administrative services; legal, banking, and telecom services.

In addition to the above said, Feeport is obliged to forward personal data to customs authorities, state registries and databases and local governments and administrative bodies.

Further, Feeport needs to transfer your data to third countries to provide the service. Feeport transfers personal data to third countries based on adequate decisions or appropriate safeguards.

How long does Feeport retain personal data?

Feeport follows storage limitations. Feeport retains your personal data only for so long as it is legally justifiable, meaning that Feeport retains your data based on processing purposes and the legal basis of the processing. Considering various communications and obligations deriving from applicable law, it is, however, not possible to exhaustively list all the retention periods. Despite the before-said, Feeport gives some examples of retention periods, which you must not interpret as an exhaustive list: we store our accounting documents for seven years, the consignor’s and consignee’s personal data of our customers for seven months (unless we specifically agree with you in a longer period).

What are your rights?

To ensure lawfulness and transparency of the data processing, Feeport explains your rights concerning data processing. You may use all the rights listed below, taking into account the conditions set in relevant regulations.

You have the right to access the data that Feeport holds about you. For that, you may get a confirmation from Feeport whether Feeport processes your personal data and if we do, then you may have access to the data.

Also, you may request the rectification of inaccurate personal data.

You may also request that your data is erased if at least one of the prerequisites set in relevant regulations is fulfilled. Therefore, the right to erasure is not limitless.

In addition to the above, on certain occasions (e.g., you have contested the accuracy of the personal data; the processing is unlawful; Feeport no longer needs your personal data), you may request a restriction on further processing of your personal data by Feeport.

You also have the right to object to data processing.

To protect your rights, you may also go to court or supervisory authority.